Skip to main content

Workspaces

Navigate: Content > Workspaces

Workspaces support content authoring by storing versioned training files that can be previewed, downloaded, copied, and synchronized with a local folder.

info

Workspaces are managed from the Content area, but they are not learner assignments by themselves. Use them to maintain files used while preparing training content.

In this section​

  • Workspaces list – find existing workspaces and create a new workspace.
  • Create a workspace – create the workspace record and define access.
  • Workspace page – maintain workspace details, files, preview, and synchronization.
  • Files – upload, review, download, rename, and delete workspace files.
  • Synchronization – compare and synchronize workspace files with a local directory.
  • Related pages – content pages connected to workspace use.

Workspaces List​

The Workspaces list shows the workspaces available to the administrator. The table includes columns such as Name, Type, Runtime, and Updated.

Available actions can include:

  • Add – create a new workspace.
  • Opening a workspace name – edit the selected workspace.

Create A Workspace​

The Add workspace page creates the workspace record before files are uploaded or synchronized.

The form contains:

  • Name – the workspace name shown in lists and page headers.
  • Description – optional notes about the workspace purpose.
  • Scope – the permission labels that control who can manage the workspace.

After creation, the workspace page opens so files can be managed.

Workspace Page​

The workspace page contains workspace settings and files.

Available actions can include:

  • Preview – open the workspace resources in a separate browser window.
  • Download – download the workspace files.
  • Copy – create a new workspace from the current one, with a new name and scope.
  • Delete – delete the workspace when deletion is allowed.

The page contains these tabs:

  • General – workspace name, description, and scope.
  • Files – uploaded and synchronized files.
  • Synchronize – local folder synchronization controls.

Files​

The Files tab contains a ZIP upload area and the workspace file table.

The table shows columns such as Path, MIME type, Size, and Version. File actions can include download, rename, and delete.

Use the ZIP upload to add or update workspace files in bulk. Downloading an individual file uses its workspace path.

Synchronization​

The Synchronize tab compares workspace files with a selected local directory and then applies the selected changes.

The tab contains:

  • Local directory – selected directory and preview status. The preview can open the training files from the local directory.
  • Synchronization options – direction, mode, and delete behavior.
  • Preview changes – the files that would be written, deleted, unchanged, or skipped.
  • Synchronize – current state, pending writes, pending deletes, and the action to apply or continue synchronization.

Synchronization directions are Local → server and Server → local. Modes are Full mode, which includes all files, and Content mode, which synchronizes only root-level files and no directories.

The delete behavior can either delete missing files or preserve files that are missing from the selected source. Protected files are shown as skipped and are not overwritten.